UNIFORM PROCEDURE FOR CHANGE OF NAME /DATE OF BIRTH  IN PENSION PAYMENT ORDER (PPO)

A case was taken up by Service HQ for simplification and adopting uniform procedure for Change of Name/Date of Birth of retired personnel and their dependents in Pension Payment Order (PPO) of all three Services. A Tri Service Committee was convened under the ADO MP (P & P), IHQ of MoD to formulate a uniform procedure amongst all three Services. The proposal for uniform procedure has been concurred by MoD, DESW vide letter No 1(7)/20131D(P/P)-Vol II dt 07 Oct 2024 and the detailed process has been formulated by Army HQ vide their letter dated 11 Dec 2024. PDF copy is available at the end of this article.

After reading this article you will know the simplified procedure and documents required for carrying out changes/ amendments in the Name/ Date of Birth of retired personnel and their dependents.

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Procedure of Change of Name and Date of Birth.

 Following procedure will be adopted for Change of Name/Date of Birth of retired personnel and their dependents in Pension Payment Order (PPO).

Change of Date of Birth in PPO.

Correction of Date of Birth of Retired Officers/JCOs and OR of Indian Army and Equivalent in Indian Air Force and Indian Navy. There will be no provision for correction of the ‘Date of Birth’ of retired officers/JCOs/OR of Indian Army and equivalent in Indian Air Force and Indian Navy. Any bonafide mistake will be rectified in accordance with the commissioning letter / enrolment form. Format at Appendix A.

Correction/Endorsement of Date of Birth for Dependents of Retired Person.

The same will be aligned to the procedure enunciated vide Dept of ESW, MoD vide policy letter No 1(11)/2009-D (Pen/Pol) dt 23 Dec 2014. The following documents will be mandated-

1. ‘Self-attested’ copy of either PAN Card/Matriculation Certificate/PassportfECHS Card/Driving License/Election ID Ca rd/Aad ha r Card.

• Declaration on non- judicial stamp paper regarding correct date of birth. Format at Appendix B.

• In the case of children, certificate of birth from the Registrar/Municipal authorities/ local Panchayat/Head of recognised school if he/she is studying in such a school/ Board of Education. Format at Appendix C.

Change of Name in PPO.

• Addition /Amendment in Surname I First Name I Middle Name Including Spelling Error in Name of Retired OfficerIJCOs and OR of Indian Army and Equivalent in Indian Air Force and Indian Navy. The following documents will be mandated: –

(aa) Personal application by retired personnel.

(ab) (Gazzefte Notification’ only for officers, Honorary Commissioned Officers and JCO equivalent ranks. For ORs Affidavit from 1st Class Magistrate along with Newspaper Advertisement in English Newspaper.

(ac) Newspaper cuttings of two national dailies.

(ad) Copies of PAN Card and Aadhar Card self-attested. (ae) Latest Pension account details.

(af) Any bonafide mistake will be rectified in accordance with the commissioning letter i enrolment form when no change in name is sought. Format at Appendix D.

• Addition /Amendment in Surname IncludincLapgkLgi Error in  Name Provided Pronunciations remain the Same for Dependents of Retired Person. The following documents will be mandated: –

(aa) Personnel application.

(ab) Copies of PAN Card and Aadhar Card self-attested.

(ac) An affidavit by 1st class Magistrate substantiating the change of surname including spelling error in name. Format at Appendix E.

• Addition IChan s e/Amendment in Main first and Middle Name for Dependents of Retired Person. The following documents will be mandated:-

(aa) Personnel application.

(ab) Copies of PAN Card and Aadhar Card self-attested.

(ac) An affidavit by 1 ^St class Magistrate substantiating the change of Main (first) and Middle name. Format at Appendix F.

(ad) Newspaper cutting of minimum two national dailies.

4.            For necessary changes/ amendments in Name/Date of Birth of retired personnel and

their dependents in Pension Payment Order (PPO), applicants can approach following offices: –

Appendix ‘A’  Refer to Para 3 (a) (i)  : Proforma

BONAFIDE MISTAKE CERTIFICATE FOR CORRECTION OF DATE OF BIRTH OF 
RETIRED OFFICER/ JCO, OR AND EQUIVALENT IN INDIAN AIR FORCE 
AND INDIAN NAVY

It is certified that as per commission letter/enrolment form, the date of birth of IC/Army No Rank ___________________ Name  _______________  is____________ , whereas, the date of birth has been wrongly mentioned as   in . It is found that the same was a mistake and is required to be amended as per commission letter/enrolment form.

Date :                                                                                              (Respective Service HQ)

Place