Exservicemen Must Keep These Documents Safely- let’s

Documents are very important for serving and Retired personnel.  Very often we face problems due to wrong, insufficient, invalid or lack of documents in certain places.  In order to avoid this complexity, we have prepared a list of necessary documents that commonly required for all exservicemen, pensioners, family pensioners etc.  Make your own list of important documents as you need to have. Here, I have suggested certain names of important documents.

(A) SERVICE DOCUMENTS:-

1) Original PPO/SPARSH PPO/Pension Book/ Corrigendum PPO/Disability PPO. 
2) Service Book/ Discharge Book/Service Particular Certificate.
3) I Card of ESM/Widow from ZSB Barasat.
4) ZSB I Cards for Dependents (Spouse & Children). 
5) Extended Group Insurance Bond/Certificate/Token etc from AGI/NGI/AFGIS.
6) ECHS 64kb Medical Cards/Temporary Slip of Self and Dependents.  
7) CSD Cards (Liquor & Grocery Cards).

8) AWWA/NWWA/AFWWA Life Membership Card.
9) AFA Life Membership Card for Air Veterans. 
10) Retired Officer’s Identity Cards (ROIC). 
11) Identity Cards issued by Service HQs or Units to ESM and Dependents. 
12) Graduation Certificate issued by Service. 
13) Other Proficiency and Skill Certificates, Service Course qualification certificate from Service. 
14) Disability Certificate issued by CH/MH/Civil hospital, if applicable. 
15) Commission Perchment, signed by President of India, given to Officers. 
16) Copies of Important Part-2 Orders.
17) Relationship Certificate. 

(B) CIVIL DOCUMENTS:-
1) ADHAAR Cards of all. 
2) PAN Cards of all.  
3) Marriage Certificates. Own and children.
4) Bank Passbook of Pension Acct and Cheque book. 
5) 10th &12th Board and higher studies Certificates, Marksheets of Self/Wife/Children.
6) Other Skill and proficiency certificates. 
7) Birth Certificates of all.  
8) Death Certificates (if applicable)
9) Voter Cards of all. 
10) Passport.
11) Income Tax Returns (ITR-V) Acknowledgement Form of previous 3 to 5yrs. 
12) Form 26AS of Income Tax for self and others above 18 yrs old. 
13) Driving Licence. Registration Card (RC) of all vehicles, Insurance papers. 
14) Medical Records of Self, Wife and children in seprate folders.
15) Gun/Arm Licence. 

16) Property Registration papers of house, shop etc and property tax payment receipt. 
17) Club membership cards.
18) Loan Agreement papers. 
19) Important bills and Warranty cards for major item purchased. 
20) Domestic Cooking Gas connection papers. 
21) Electric Meter and Connection papers. Electric latest bills. 
22) All Fixed Deposits, Post Office investment certificates/pass books.
23) Your registered Will.
24) Telephone, Cable TV, Dish Antenna subscription related papers. 
25) LIC or other Life insurance papers. 
26) All Debit and Credit Cards. 
27) Caste Certificate of ESM, if applicable.
28) Medical insurance papers. 
29) Original Divorce deed/ Court papers and CTC copies from court of Self and daughter.
30) Rent agreement deed. 

INSTRUCTIONS:-
1) Please keep all  above mentioned documents at home, under safe custody.
2)  Keep one set scanned copies in Computer/ Digi-lock app/ Email/Cloud/External Hard drive.  
3)  Avoid carrying these importat documents in original, unnecessarily outside.
4) Make 3 photocopy sets of  of all importat documents. Keep one set at home and keep two other sets in two close relative’s houses, in sealed envelopes.  In case of loss of original documents, atleast one photocopy set will be available to apply for it again.

5) Your wife and grown up children must know, what are these documents and where these are kept at home. Also, where you have kept photocopies sets. 

6) Many widows/families are suffering today as their husbands/ESM did not maintain these documents properly.
7) In case of any document not available/lost, please apply immediately to get a New/duplicate one.
8) For amendments or updating of any Service Related Documents, please contact Record Office through Zila Sainik Board, Barasat.
9) For Civil Related Documents, please contact directly to concerned authorities.

THREE THINGS YOU MUST ENSURE:-

1) ALL DOCUMENTS ARE KEPT IN SAFE CUSTODY AT HOME AND WIFE KNOWS WHERE THESE ARE KEPT.
2) ALL DOCUMENTS ARE ACCURATE AND NO MISMATCH BETWEEN DOCUMENTS.
3) ALL DOCUMENTS ARE UPDATED AS ON DATE. 

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