Ex-serviceman Registration Process to  Sainik Boards : Eligibility Criteria

Definition of Armed Forces

The Armed Forces of the Union means the Army, Navy and Air Force of the Indian Union including the Armed Forces of the former Indian States, but excludes the persons who have served in Defence Security Corps, General Reserve Engineering Force, Lok Sahayak Sena and Para Military Forces (PMF).

How to get Registered  with Sainik Board after retirement from Army/Navy/Air Force

Retired Armed Forces (Combat) Defence personnel are required to register themselves at the ZSB / ZSWO where they propose to settle down after retirement as recorded in their discharge documents. For this purpose, all retiring defence personnel are required to fill up their Registration Form in duplicate at respective Record Office at the time of their discharge. One copy of the duly filled Registration Form is forwarded by the Record Office to concerned ZSB / ZSWO by post and the second copy by hand through the retirees. Thereafter, the individuals are required to call on concerned ZSB / ZSWO along with three copies of stamp-size photographs, Discharge Certificate / PPO and other relevant Service Documents for registration of their names with the respective ZSBs. Application Form for applying for registration by Ex-Servicemen and widows will be provided by respective Rajya Sainik Board / Zila Sainik Board.

Click here for online Registration to Sainik Board through Web portal of KSB.

Categories of Exservicemen to whom Exservicemen Identity Card issued

The categories of ex-service personnel to whom “Ex-Serviceman Identity Cards” shall be issued by the respective RSBs / ZSBs:

  • Ex-servicemen (Officers).
  • Ex-servicemen (PBOR).
  • War Widows.
  • War Disabled
  • Widows of Ex-servicemen.

Terms and conditions apply as per www.ksb.gov.in/definition-ex-serviceman.htm

Identity Card for Exserviceman

The Identity Card to the retiring Armed Forces personnel is issued by the concerned ZSB / ZSWO where the retiring Defence Personnel propose to settle down after retirement as recorded in their discharge document(s). For this purpose, all the retiring defence personnel are required to call on concerned ZSB / ZSWO for registration and issue of Identity Card. At ZSB / ZSWO, particulars of the retiring defence personnel will be scrutinized and in case they qualify to the status of Ex-Servicemen, they will be asked to fill up in an Application Form and Identity Card will be issued to them. Application form for issue of ESM Identity Cards can be downloaded from the Link indicated below. The Secretary, KSB may also issue Identity Card to ESM in special cases, whilst keeping respective ZSBs informed.

Please remember, the ESM Identity Card is a prerequisite for availing the benefits of the welfare schemes instituted under the Armed Forces Flag Day Fund vide Govt of India / MoD SRO 7E dated 13 Apr 1993.

Click here to download the Application form for issue of ESM Identity Card.

Click here to apply online for Exserviceman through Kendriya Sainik Board Web Portal.

Definition of Exserviceman as per KSB Directives

Those who were released between 01 Jul 66 and 30 Jun 68 (both days inclusive)

– Any person who has served in any rank (whether as a combatant or not) in the Armed Forces of the Union, has been released there from otherwise than by way of dismissal or discharge on account of misconduct or inefficiency

(Authority : Min of Home Affairs Notification No F.14/26/64-Estt(D) dated 11 Oct 1966)

Those who were released between 01 Jul 68 and 30 Jun 71 (both days inclusive)

– Any person who has served in any rank (whether as a combatant or not) in the Armed Forces of the Union for a continuous period of not less than six months and released there from otherwise than by way of dismissal or discharge on account of misconduct or inefficiency (Authority : Min of Home Affairs Notification No 14/11/68-Estt(D)/Estt -C) dated 13 Feb 69)

Those who were released between 01 Jul 71 and 30 Jun 74(both days inclusive)

– Any person who has served in any rank (whether as a combatant or not) in the Armed Forces of the Union and has been released there from otherwise than by way of dismissal or discharge on account of misconduct or inefficiency (Authority : Cabinet Secretariat, Department of Personnel Notification No 13/3/71-Ests(C) dated 14 Oct 71)

Those who were released between 01 Jul 74 and 30 Jun 79(both days inclusive)

– ESM means a person who has served in any rank(whether as a combatant or non -combatant) in the Armed forces of the Union, for a continuous period of not less than six months after attestation and has been released there from otherwise than by way of dismissal or discharge on account of misconduct or inefficiency. (Authority : Cabinet Secretariat, Department . of Personnel & Administrative Reforms Notification No 13/24/73-Estt(C) dated 26 Oct 74)

Those who were released between 01 Jul 79 and 30 Jun 87(both days inclusive)

– Any person who has served in any rank(whether as combatant or not)in the armed forces of the Union for a continuous period of not less than six months after attestation if discharged for reasons other than at their own request or by way or dismissal or discharge on account of misconduct or inefficiency and not less than five years service if discharged at own request. (Authority : Department . of Personnel & Administrative Reforms Notification No 39016/10/79-Estt(C) dated 15 Dec 79)

Those who were released on or after 01 Jul 87

– Any person who has served in any rank (whether as combatant or not) in the armed forces of the Union and was released/retired with any kind of pension from Defence Budget or released on completion of specific terms of engagement with gratuity otherwise than at his own request or by way of dismissal or discharge on account of misconduct or inefficiency. (Authority : DOP&T OM No 36034/5/85-Estt(SCT) dated 14 Apr 87)

Personnel of Territorial Army – Who are pension holders ;for continuous embodied service, persons with disability attributable to military service and gallantry award winners retired on or after 15 Nov 86. (Authority : DOP&T OM No 36034/5/85-Estt(SCT) dated 14 Apr 87)

Personnel of Army Postal Service – Personnel of Army Postal Service , who are a part of regular Army and retire from such service (that is directly from APS without reversion to P&T Department) with a pension or who have been released from such service on medical grounds attributable to military service or circumstances beyond their control and awarded medical or other disability pension shall come within the definition of ex-servicemen (Authority : Min of Defence OM No 9(52)/88/D)(Res) dated 19 Jul 89) Note : As per Govt. of India, Min of Def/Department of ESW OM No 1(9)/2010/D(Res-I) dated 20/21 Jul 2011, personnel who were on deputation in APS for more than six months prior to 14 Apr 87 would also be considered as ex-servicemen with all consequential benefits.

Recruits – Who are boarded out/released on medical grounds and granted medical/disability pension. However, the operation of the OM has been kept in abeyance for issuance of notification by DOP&T. (Authority : Min of Def/Department of ESW OM No 12/1/2005/D(Res) dated 01 Feb 2006)

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Those who were released on or after 10 Oct 2012

** An ex-servicemen means a person- (i) Who has served in any rank whether as a combatant or non combatant in the Regular Army, Navy and Air Force of the Indian Union and

(a) Who either has been retired or relieved or discharged from such service whether at his own request or being relieved by the employer after earning his or her pension; or

(b) Who has been relieved from such service on medical grounds attributable to military service or circumstances beyond his control and awarded medical or other disability pension; or

(c) Who has been released from such service as a result of reduction in establishment; or (ii) who has been released from such service after completing the specific period of engagement, otherwise than at his own request, or by way of dismissal, or discharge on account of misconduct or inefficiency and has been given gratuity; and includes personnel of the Territorial Army, namely, pension holders for continuous embodied service or broken spells of qualifying service; or (iii) personnel of the Army Postal Service who are part of Regular Army and retired from the Army Postal Service without reversion to their parent service on medical grounds attributable to or aggravated by military service or circumstances beyond their control and awarded medical or other disability pension; or (iv) Personnel, who were on deputation in Army Postal Service for more than six months prior to the 14th April,1987; or (v) Ex-recruits boarded out or relieved on medical ground and granted medical disability pension irrespective of the date of boarding out/release.***

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