change of date of birth

Change of Date of Birth & Name of Parents in Service Records and Discharge Book

Date of Birth of your parents mentioned in your service documents is generally mismatched with the actual date of birth as mentioned in their Voter card, PAN Card  and Aadhar Card. Some time it creates a huge problem in documentation in military medical or other dependent benefits.  In such a situation you have option to rectify/change their DoB and name as per laid down policy of the Indian Armed Forces Records as mentioned below-

Your Father’s OR Mother’s Date of Birth (DOB) is not mentioned in Service Records OR Discharge Book. Some times their name may not be mentioned in your Discharge Book.

OR

ONLY AGE or YEAR of Birth is mentioned in the Discharge Book.

OR

WRONG DOB is mentioned in Service Records/Discharge Book, which is not matching with her Adhaar Card and PAN Card, 

To get a solution of this problem, just Apply to Record Office through your concerned ZSB for Endorsement/Change of DOB or Name in Service Records and publication of Part -II Order, then get entry of correct DOB in your Discharge Book. 

If Name of Father/Mother is also wrong in Records/PPO/Discharge Book, then apply to rectify the Name and DOB together. 
Note: Very large change of DOB may not be accepted by Records. 

DOCUMENTS REQUIRED FOR CHANGE OF DATE OF BIRTH OF PARENTS

1) Personal Application:

(a) In 3 original copies.

(b) Signed by ESM/Widow and Not by Father/Mother.

(c) Please give your correct and full Address with PIN Code number, current Mobile number and Email ID (if available) on top right corner of the Application. 

(d) Please keep adequate space at the bottom of the application for signature and stamp of Secretary ZSB.

(e) Please write, Rank, Name, Army Number, PPO Number of ESM. 

Affidavit for change of Date of Birth and name  of Parents

(a) Submit in single ORIGINAL copy. 
(b) On a Non-Judicial Stamp Paper from First Class Judicial Magistrate/Notary.
(c) In English language.
(d) Signed by ESM/Widow.
(For AF, Father/Mother will sign the Affidavit).  
(e) Affidavit should NOT be more than 6 months old and preferably from the nearest courts. 
(f) Rank, Name Service No. PPO No, Date of Retirement of ESM must be mentioned in first paragraph.
(g) Incorrect DOB/Age of Father or Mother (as per PPO/Discharge Book/Service Records) and correct DOB (as given in Adhaar and PAN cards) are belong to same person must be mentioned.

Other Documents required for Change of Date of birth / Name of parents

3) ADHAAR Card of Father/Mother.

(a) One Photocopy must be given, attested by father/mother of ESM OR Widow. 
(b) Name must be correct and matching with Service Records.
(c) DOB should be in full DDMMYYYY format.  

4) PAN Card of Father/Mother.

(a) Father/Mother’s name and DOB should be correct. 
(b) Photocopy must be  attested by Father/Mother. 

5) Education Certificate:

(a) 10th Board Certificate/Marksheet/Admit Card, having correct Name and DOB of Father/Mother.
(b) DOB, Name should match with other documents. 

Note-1: If 10th Board Certificate/Admit Card is NOT available, then a Certificate from School where he/she studied may be obtained to certify DOB. 

Note-2: If not gone to school, then a Certificate from Gram Panchayat or Municipality Councillor mentioning Father’s /Mother’s Name, ESM’s Name, Address and DOB as per known sources such as Adhaar Card and PAN Card must be given. 

6) PPO. Photocopy of SPARAH PPO/Retirement PPO. 

7) DISCHARGE BOOK (DB).

(a) ESM Particulars page and Family Details page are to be given. Other pages not required. 
(b) Widows will give Service Particulars Certificate (SPC) copy, if available. 

8) Voter ID Card. Father’s/Mother’s Voter ID Card. Self attested. 
9) ECHS Card. Father’s/Mother’s 64 ECHS Card. 
10) Self Declaration Form. 
(a) Signed by ESM/Widow. 
(b) Signed by Two ESM Witnesses. They must give details of Name, Address, Army No and PPO Nos.  

Note: Self Declaration Form Not required for AF cases. 

NEWSPAPER ADS. NOT REQUIRED, FOR ONLY DOB  CHANGE. IF CHANGE OF NAME IS THERE, MUST PUBLISH NEWSPAPER ADVT

PROCESS OF APPLICATION FOR CHANGE OF DOB AND NAME OF PARENTS:

1) Bring all your Documents along with Original Documents to ZSB, t and submit 

Note: Please DO NOT bring 3 sets of all documents. Only three copies of Personal Application and all other documents in ONE COPY each required. 

2) If all okay, ZSB Secretary will sign and recommend your case. 

3) Only a copy of Application will be kept at ZSB. No other attached documents are required. 

4) One application copy, after signature of officer will be given to you as your Receipt Copy. 

5) One Original Personal Application along with all supporting documents will be given to you. 

6)  Send it by Speed from any Post Office to your Record Office. DO NOT SEND BY COURIER service. Keep photocopies of all documents for future reference.

7) Record Office will publish PART-2 Order and send one copy to YOU by post and one copy to ZSB, Barasat. 

Note: For Air Force cases, PORs will be uploaded in IAF pensioner’s website. 

8) When PART-2 ORDER/NAVPEN Order/POR is received, visit ZSB for entry in your Discharge Book/ Service Particulars Certificate (SPC).  

NOTE-1: THERE IS NO NEED TO APPLY TO RECORD OFFICE FOR ENDORSEMENT IN PPO, AS IT WILL BE DONE IN SPARSH PROFILE BY RECORD OFFICE, OF REQUIRED. 

NOTE-2: YOU CAN NOW APPLY/ RE-APPLY FOR ECHS MEDICAL CARD FOR YOUR FATHER/MOTHER IF IT IS DENIED DUE TO DOB MISMATCH. THOW WHO HAVE ALREADY RECEIVED ECHS CARD, MAY APPLY FOR CHANGE AS PER LATEST PART-II ORDER.

Sa,ple copy of a complete set of documents are produce here for easy preparation of documents.

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